Exhibitor Registration

Agreement Terms and Conditions

STANDARD PRACTICE

  • Applications should be sent through the electronic site dedicated for the International Jeddah Book Fair.

  • Applications will commence from 1/6/2018.

  • The Fair administration will not give any guarantee that the participation application will be approved, besides the electronic registration and receiving of the application will not mean that the registration or the participation is accepted.

  • The Fair administration will send a notification to the participating party by email that their participation been accepted, enclosing attachments of the participation contract and the participation invoice.

  • The participation amount must be transferred within one week after the date the contract is signed.

  • Last date for receiving the lists of the books is 30/10/2018.

  • Last date for accepting visa requests is 30/10/2018.

  • Last date for receiving the book consignments at the fair location is 12 December 2018 Two weeks before the opening of the exhibition.

  • تسليم الأجنحة للمشاركين يبدأ  يوم الأربعاء 27 نوفمبر 2019م.

  • The participating parties should finish arranging their stands last by 12.00 noon of Tuesday 25 December 2018.

  • The fair site will be cleared off by the end of Saturday 5 January 2019, while all the exhibited items should be cleared finally by the last hours of Sunday, January 6, 2019

PARTICIPATION CONDITIONS

  • The minimum area limit to participate is 12sq meters or as per spaces availability. The fair administration has the right to decide the location of the stand as it deems most suitable in the interest of the show.

  • The rate per sq meter is (SR 750) (US$ 200).

  • In the absence of a formal authorization, no participating party has the right to exhibit other than their own published items.

  • رسوم التوكيلات للدور السعودية المشاركة في المعرض (300) ريال، و(500) ريال للدور العربية والدولية على أن لا يزيد عدد التوكيلات للمشاركين السعوديين عن (3)

  • توكيلات والعربية والدولية توكيل واحد فقط.

  • The party participating in the fair must have a license also, should be a publishing house which had published more than 60 topics.

  • It is a condition that the books which will be exhibited are approved by the Saudi Ministry of Culture and Ministry of Media, while the exhibitor will be responsible for whatever is shown in his stand other than approved books / exhibits.

  • All Participating books should not be prohibited by the law in the kingdom ,and does not include any of the prohibitions in Article ninth or Article eighteenth Of the Saudi Printing and Publishing System or contrary to orders and instructions in this regard. Each exhibitor is responsible for what he displays in his stand.

  • No participating party in the books hall is allowed to bring toys, educational aids, stationery, or any kind of equipment, school supplies and university supplies. In the event of irregularities, the booth will closed and the tenant is required to pay the full participation fee without any objection.

  • Through email, the fair administration will notify the participating party of the approval to participate, and in this email the size of the participation and total value will be advised.

  • The participating party at the show should sign the Contract and transfer the participation amount within one week after the participating approval date to the following account

    Al Harithy Company for Exhibitions Ltd National Commercial Bank, Al Naeem Branch

    Account Number: 13548411000204

    IBAN: SA56 1000 0013 5484 1100 0204

    SWIFT: NCB K.S.A. JE

  • The participating party should send a copy of the Bank Transfer which shows clearly the full name of the participating party, country, city, and the amount transferred to the following email: sales@jeddahbookfair.com In case of non-receipt of the bank transfer, the fair administration will consider that no payment been made by the participating party.

  • The amount to be transferred should be the total actual amount of the participation, while the participating party should bear all the banking charges.

  • In the case of withdrawal of the participating party, or cancellation of their participation for any reason, the participating party has no right to claim refund of the participation fee, unless accepted by the fair administration.

  • The fair administration makes it a must that all the participating parties should fill the books list form showing all their books and the books of their principals (if applicable) using excel form and send it to the email: support@jeddahbookfair.com . 30/10/2018 will be the deadline to receive the books list.

  • For every 12sq meters two entry visas will be issued, and one extra visa for every additional 12sq meters. The participating parties should fill the relevant form. No consideration will be given to any request if not attached to the main visa request. 30/10/2018 will be the deadline to receive the visa requests.

  • The fair administration will not guarantee visa issuance and will not be responsible of any delay or revocation by the concerned authorities.

  • يجب أن لا يزيد عدد الطرود المرسلة عن (50) طرداً لكل (12م2)، وأن لا يزيد عدد نسخ كل عنوان عن 100 نسخة.

  • A list of the contents of each package together with showing of all the topics in each package and number of copies of each topic should be attached, and the publisher is responsible if otherwise.

  • On each book the international barcode should be printed coinciding with the international standards, namely ISBN13 or EAN13 and ensure being readable by the barcode readers.

  • During the registration of the barcode, ensure entering the correct and exact barcode otherwise in case of any difference between the barcode number and the book details, the book will be rejected from the list of books which will be exhibited by the publisher.

  • The participating publishing houses should abide by mentioning the prices on the exhibited books.

  • The exhibited books should be suitable to the size of the participation as piling the books in the fair will not be allowed, as well no storage cases will be allowed in the stands.

  • The participating parties will not be allowed to make changes or modifications within the specified area without the permission of the fair administration.

  • All the participating parties should abide themselves by the regulations and timings fixed by the administration of the fair, and any infringement will give the administration the right to reject or cancel the participation bearing no legal responsibility.

  • The participating parties should strictly observe the regulations of the Kingdom of Saudi Arabia.

  • In general, all should observe the conditions and rules set by the fair.

  • The fair administration has the right to reject the participation of any party that is unable to fulfill the conditions without giving reasons.

  • The department of Exhibitions may prevent or withdraw any book from the Participating Party and confiscate the quantity without giving any reason.

VIOLATIONS AND PUNISHMENTS

  • Exhibit and sale of books and cultural articles not approved by the Ministry of Culture and Information

  • Exhibit and sale of faked books or cultural articles which are not original.

  • Exhibit or sales of books and cultural articles without authorization.

  • Exhibit or sale of books not enlisted in the Books Form.

  • Distribution of books, publications, tapes, or cultural articles without any prior written approval by the fair administration before two weeks of the opening.

  • Not complying with the set prices.

  • Selling big quantities unless by reference to the fair management and taking their approval.

  • Rent or concede the stand to others, or change the locations with others.

  • Exhibit or sale non-educational toys at the book fair.

  • Offering teaching aids in stands that located in the book area that are not authorized or mentioned in the registration form.

  • The Exhibitor is not allowed to furnish more than stand entitlement, or else the publisher will be fined with the rent of any extra furniture or equipment found by the management unless there is an invoice that prove for additional equipment.

The punishments of the above violations will include

  • Closing and excluding the publisher.

  • The violating party is obliged to pay the full participation fees with no objection.

  • Inform the Publishers Union and the Exhibitions administration of the name of the violating party.

  • Imposing penalty according to the rules and regulations of the fair.


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